Fonts, logos, text blocks, images, print resources. These elements make up your high-value documents. 

The Resource Management System is an option for Elixir's DesignPro Tools application to provide complete design, editing, version control and organization of your valuable print resources.

Organizations invest significantly in the processes and people used to create these elements and need a way to effectively organize, access, and make them available for document production.

The documents that contain these elements represent agreements, contracts, and other understandings between the company and its customers. Legal content, regulatory images, and even the corporate logo are associated with guidelines as to how and when they are to be used. Errors in content usage - no matter how minor - can change the legal aspect of a document or the customers' understanding of the company's intent.

The Elixir Resource Management System provides the framework and processes required to manage document resources of all types.User profiles managed by an administrator provide appropriate access to the system for resource check-in and check-out as well as authorization for release into production. Each individual resource as well as the document itself includes a sophisticated set of metadata that carries information about its version, effective date. The system facilitates the use of resources across various documents and environments. Resource status is tracked in real time making reports available to authorized users at any point.

The Elixir Resource Management System provides the flexibility to manage and access documents and document resources while keeping the security of the system intact.

Key Product Benefits

Utilize Existing Resource Folder Structures
Support for importing of an organization's existing folder hierarchy ensures portability of existing contents. New folders are added into the structure as required.

Automatic Version Tracking
The system tracks all resources including versions automatically allowing users to perform resource operations easily without any additional tasks for tracking.

Searching and Retrieving Resources
The system tracks resource use automatically and also supports the option for user to assign unique labels. These labels and metadata can be used to search and retrieve resources.

System Access Management
Sophisticated user profile definitions determine the access rights for individual users.

Real-time Reporting & Auditing
Reporting and auditing on resources is available through the administrative component providing a variety of reports including a usage history trace.

Dependency Tracking
When integrated with other Elixir products, the system tracks and associates the dependent resources automatically giving detailed insight into resource components.

Functional Specifications

Resource Management Client
This is the interface presented to authorized end-users of the Resource Management System. The options and features presented to each user are managed by their profile. Two types of clients are supported:

• A network client designed for end-users who are performing edits to the resources which requires access to download, upload and other task-level activities
• A thin web-based client designed specifically for administrators supporting access to the Resource Management System features from any location

• Creation of users, user groups, and their roles
• Creation of resource repositories
• Organization and preparation of resources including upload, download, rollback, copying
• Transfer and labeling of resources
• History tracking and resource dependency monitoring

System Requirements

Server End Requirements

• Windows XP or above
• 512 MB of RAM
• Pentium IV 2 GHz or above
• 20 GB Hard Disk minimum
• Resource library size dictates hard disk requirements

Client End Requirements

• Windows 2000 Professional or above
• Network connectivity of all clients with server over TCP/IP